Policies and Procedures – Contracts and Grants

Introduction Statements

Introduction 1 – Overall Policy on Contracts and Grants

Introduction 2 – External Funding – Sponsored Program or Gift?

Introduction 3 – Office of Contracts and Grants

Policies

Policy 1 – General Proposal Guidelines

Policy 2 – Proposal Preparation

Policy 3 – Proposal Processing

Policy 4 – General Administration of Sponsored Projects

Policy 5 – Responsibility for Sponsored Projects

Policy 6 – Action Upon Receipt of Award

Policy 7 – Communications with Sponsor Agencies on Financial Matters

Policy 8 – Expenditure Guidelines

Policy 9 – Cost Sharing or Matching

Policy 10 – Audit Matters and Reports

Policy 11 – Equipment Management

Policy 12 – Certification of Effort Reporting

Policy 13 – Sub-Recipient/Sub-Award Monitoring

Policy 14 – Program Income

Policy 15 – Facilities and Administrative Costs/Overhead Receipts Allocation

Policy 16 – Affirmative Action/Time Limited Appointments

Policy 17 – Pay Beyond Contract for Extramural Funded Research

Policy 18 – Fixed Price Contracts

Procedures

Procedure 1 – Overview of Proposal Preparation and Processing

Procedure 2 – Proposal Preparation

Procedure 3 – Preparing the Budget

Procedure 4 – Assignment of Contract and Grant Fund Numbers

Procedure 5 – Budget and Expenditure Report

Procedure 6 – Budget Revisions

Procedure 7 – Deposits to Contract and Grant Funds

Procedure 8 – Certification of Effort Reporting

Procedure 9 – Financial Reporting to Sponsoring Agencies

Procedure 10 – Equipment Management

Procedure 11 – Research Subject Advance Fund

Procedure 12 – Cost Sharing and Matching Funds Report

Appendix Statements

Appendix 1 – External Matching Certification

Appendix 2 – Factors for Use in Cost Proposal Submission

Appendix 3 – Cost Sharing/Matching Brief

Appendix 4 – University Salary Cost Sharing Certification

Appendix 5 – Summary University Salary Cost Sharing Certification

Appendix 6 – University Non-Salary Cost Sharing Certification

Appendix 7 – Budget Changes

Appendix 8 – Contracts and Grants Award Brief

Appendix 9 – Close Out Checklist

Appendix 10 – Summary of Personnel Payroll Deadlines