Introduction 3 – Office of Contracts and Grants

Purpose

The primary function of the Office of Contracts and Grants is to coordinate the administration and financial management of all contracts and grants awarded to the University. This includes providing the principal investigator with technical guidance on the budget during proposal preparation; reviewing and approving the fiscal portions of proposed contracts or grants prior to submission; establishing the required records for new grants and contracts; negotiating the award terms and amounts; and serving in an advisory capacity to a principal investigator within the fiscal framework of each individual project. It also includes: monitoring expenditure requests for applicability and appropriateness of charge as they relate to federal and state guidelines; monitoring the accounting for funds; preparing the fiscal reports; and maintaining the permanent fiscal files.

Services provided by the Office of Contracts and Grants (See Introduction 5 for a summary of services broken into pre-award and post-award) as delineated in this section do not relieve the principal investigator of his/her responsibilities concerning the financial aspects of a contract or grant.

Policy Priority

When the State or University has established a policy in an area not addressed by the sponsoring agency or when the established policy is more restrictive than the agency policy, the State’s or University’s policy governs.

Assistance

The Office of Contracts and Grants should be contacted for clarification of policies and procedures.

Location

The Office of Contracts and Grants is a department within the division of Business Affairs of the University and is the administrative responsibility of the Associate Vice Chancellor for Finance. The office is located on the second floor of the Moore Humanities and Research Building, Room 2511.