Financial Services Procedure 15 – Request for American Express Corporate Card

The University offers an American Express Corporate Card to employees who travel frequently on University Business. Employees will need to complete an American Express application and have their supervisor approve their application. The completed application should be mailed to Accounting Services, 270 Mossman Building. Once your application has been processed by American Express, your card will be mailed to your home or campus address within 7 to 10 business days. Employees do not need to reapply each year. American Express automatically renews cards before the expiration date.

The American Express Corporate Card is issued to employees for individual use only – not for departmental use. The corporate card is to be used for business related travel expenses only. The cardholder will be responsible for any delinquency fees on the corporate card. Requests for reimbursement for travel expenses are submitted in the normal manner and reimbursement is made to the employee. The cardholder makes payments to American Express.

Some of the corporate card features are:

  • There is no annual fee to the cardholder.
  • Free business travel accidental insurance ($350,000) and baggage insurance ($1,250 for carry-on baggage and $500 for checked baggage) are provided to the cardholder when traveling on commercial carriers.
  • The need for a cash advance, to carry excess cash or to use a personal credit card for University travel is eliminated.
  • Meals can be charged to the card while traveling on University related business; however, travel regulations regarding subsistence rates for meals still apply.
  • Manage your account online at American Express.

Upon termination of employment with the University or upon request, a Request for Cancellation of American Express Corporate Card must be completed and mailed to Accounting Services at 270 Mossman Building. It is the responsibility of the cardholder to shred cancelled cards.

If you have any questions, please contact Accounting Services at ext. 4-5741 or email For questions regarding your American Express account, please contact American Express Customer Service at 1-800-528-2122 or visit