Financial Services Policy 9 – Payroll – University Payroll

The Payroll Department is responsible for the preparation of all University payroll payments to faculty, staff, and student employees. The University payroll includes the following:

  • EPA
  • SPA
  • Graduate Assistant
  • Undergraduate Student
  • Federal Work Study
  • Temporary
  • Summer Session (Included, as separate item, with normal monthly pay)

All employees are paid by University direct deposit or check (possible initial payment only) and are paid the last working day of each month. All employees are required to be paid by Direct Deposit. (Note: Hourly employees including temporary and departmental students are paid for hours worked for the period 11th of one month through the 10th of the following month.)

In order to comply with necessary and required deadline dates, payroll normally starts processing about the 13th of the month. Exceptions are normally in November, December, and January due to holiday schedules. To ensure timely and accurate payments, all payroll documents, (e.g. personnel actions, EPAFs, etc.) must be received in the Human Resource Offices prior to payroll preparation. The deadline dates for personnel actions can be found on the deadline webpage. Any personnel action forms or EPAFs which require processing through the UNCG Human Resources Offices should be submitted sufficiently in advance of the Payroll Department initiating the payroll process. Therefore, any additions, changes, or deletions to payroll can be processed in a timely manner.

In addition the following dates apply for tax forms and direct deposit forms:

  • Employee’s Withholding Allowance Certificate (Both Form W-4 [Federal] and Form NC-4 [or appropriate state]) – by 5:00 PM on the 10th of the month or the first working day thereafter if the 10th falls on a non-working day.
  • Authorization Agreement for Automatic Direct Deposit (BHR-Direct Deposit Form)- by 5:00 PM on the 10th of the month or the first working day thereafter if the 10th falls on a non-working day.