Financial Planning & Budgets Policy 3 – Budgeting – Dual Employment

Dual Employment

The State Budget Officer and the State Personnel Director on January 1, 1967, issued a joint directive specifying a revised Uniform Dual Employment Policy to be followed by all State Agencies. This policy statement authorizes the State agencies to secure service of an employee of another State agency on a “temporary, consulting or contractual basis” by entering into a dual employment agreement. The term “dual employment” refers to the situation where a specifically identified State employee performs services for a State agency other than his or her parent agency with the specific approval of the borrowing and the parent agencies. The Dual Employment Policy applies to all full-time Permanent, State employees, both EPA and SPA, and to all State agencies. Any compensation to the employee must be paid by the parent agency through reimbursement from the borrowing agency. The borrowing agency is not authorized to make direct payment to full time-permanent employees of another State agency.

Dual employment should be used for unique and one-time service requirements and not for continuing arrangements except where valid joint appointments are involved. Dual employment should be used to authorize employees with special skills and abilities to participate in a loan arrangement between the parent and borrowing agencies in such a manner as to strike a sound balance between interests of the State, the agencies, the employee, and the public.

The following are not considered State agencies and their employees are exempt from the policy:

  • The Public School System
  • The Community College System
  • Employees of cities and counties

Dual Employment Definitions

The State department, agency, or institution having control over the services of the employee and from which the employee receives his regular pay check is the parent agency.

The State department, agency or institution seeking on a temporary or part-time basis the services of an employee of another State agency is the borrowing agency.

Contact the Office of Financial Planning and Budgets for further information concerning Dual Employment.

Joint Appointments

It is to be mutually agreed between agencies as to which agency is the parent agency. In most instances, it will be the agency who first employed the employee.

In cases of joint appointments (involving base pay), the borrowing agency reimburses the parent agency for matching social security and retirement contributions. The employer portion of hospital medical insurance will be borne by the parent agency and not prorated to the borrowing agency. The parent agency prepares a CP-30 form for joint appointments.