Contracts and Grants Procedure 12 – Cost Sharing and Matching Funds Report

When the University is required to participate in the costs of certain projects by either cost sharing or matching, the University must fund these contributions from sources acceptable to the sponsoring agency. Such cost sharing requirements are binding upon the University, and if not fulfilled, can result in a reduction of sponsor funding. Since these contributions are considered a part of the project’s costs, the University is responsible for maintaining reasonable documentation. Consequently, the University devised methods to accumulate the contribution of the University and/or external matching contributors. Refer to Appendix 3– Cost Sharing/Matching Brief , Appendix 4– University Salary Cost Sharing Certification, Appendix 5-Summary University Salary Cost Sharing Certification, Appendix 6-University Non-Salary Cost Sharing Certification, and Appendix 1-External Matching Contributors.

Appendix 4– University Salary Cost Sharing Certification, Appendix 5-Summary University Salary Cost Sharing Certification, Appendix 6-University Non-Salary Cost Sharing Certification, and Appendix 1-External Matching Contributors are the responsibility of the principal investigator. The purpose of these forms is to report and certify to the Office of Contracts and Grants the amount of contribution given by either the University or external contributors on the referenced project. The Office of Contracts and Grants uses these forms to report the University’s contribution to the funding agency.

These reports must be filed on the same basis as committed in the agreement. A separate cost-sharing brief (Appendix 3 – Cost Sharing/Matching Brief) will be issued at the time of the new funding award brief (Appendix 8 – Grant Award Brief.) Reportable versus non-reportable matching requirements will be identified. In those instances where there are non-reportable matching requirements, the principal investigator will be required to submit this information on a semester basis. It is very important that these reports be returned promptly. Upon receipt, the Office of Contracts and Grants reviews the report and notifies the principal investigator if there are any questions. For further information on Cost Sharing and Matching, refer to Policy No. 9.