Contracts and Grants Policy 16 – Affirmative Action/Time Limited Appointments

Affirmative Action

All full-time appointments of over six months’ duration (including those funded by grants and contracts) are subject to the University’s Affirmative Action Plan and must be recruited for under search procedures. Recruitment for a position cannot begin until an initial search report is filed in the Office of Human Resource Services and signed by the University Affirmative Action Officer.

Exceptions to this policy may be made by the University Affirmative Action Officer only in the case of principal investigators and co-principal investigators who, as a condition of the award, must be named in the proposal. To request an exception under Affirmative Action for a PI or co-PI, the head of the employing unit should submit a letter, addressed to the University Affirmative Action Officer. This letter should be routed to the Office of the Provost, where it will be co-signed and forwarded to the Office of Human Resource Services.

Time Limited Appointments

Normally, positions under contracts and grants are time-limited and for a stated definite term. Otherwise, an employing unit has a continuing obligation to the person after the end of the funding period. During the recruitment period, the principal investigator will be advised by staff in the Office of the Provost and/or the Office of Human Resource Services about how to describe the position to interviewees.